Privacy Policy

How we collect, use, and protect your information

Introduction

Welcome to Embodied Growth's Privacy Policy. This document outlines how we collect, use, and protect your personal information when you use our services, both online and in-person. At Embodied Growth, we are committed to respecting your privacy and protecting your personal information. This Privacy Policy explains our practices regarding data collection and processing.

By using our website, booking our services, or participating in our workshops, you consent to the practices described in this Privacy Policy. We encourage you to read this document carefully to understand our approach to handling your information.

Information We Collect

We collect several types of information for various purposes to provide and improve our services to you:

  • Personal Information: When you contact us, register for workshops, or book sessions, we may collect your name, email address, phone number, and other contact details.
  • Health Information: For coaching purposes, we may collect relevant health information to ensure we provide appropriate and safe guidance.
  • Usage Data: We collect information about how you interact with our website, including pages visited, time spent, and other analytical data.
  • Cookies and Tracking Data: Our website uses cookies to enhance your browsing experience and collect information about how you use our site.

How We Use Your Information

We use the collected information for various purposes, including:

  • Providing and maintaining our services
  • Notifying you about changes to our services
  • Providing customer support
  • Gathering analysis or valuable information so that we can improve our services
  • Monitoring the usage of our services
  • Detecting, preventing, and addressing technical issues
  • Providing you with news, special offers, and general information about other services and events

We will never sell your personal information to third parties. Any information shared with service providers is limited to what is necessary for them to perform specific functions on our behalf.

Legal Basis for Processing

We process your personal information under the following legal bases:

  • Consent: We obtain your explicit consent for specific processing activities.
  • Contractual Necessity: Processing is necessary for the performance of our contract with you.
  • Legal Obligation: Processing is necessary for compliance with a legal obligation.
  • Legitimate Interests: Processing is necessary for our legitimate interests, provided these interests don't override your fundamental rights and freedoms.

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.

For clients who participate in our coaching programs, we retain relevant health and session notes for a period of 7 years after your last session, in accordance with professional guidelines and potential legal requirements.

For website visitors who haven't engaged our services, we retain your contact information for a maximum of 2 years from your last interaction with us.

Data Security

The security of your data is important to us. We implement appropriate security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Secure storage of physical documents in locked cabinets
  • Password protection and encryption for digital information
  • Regular security assessments and updates
  • Staff training on data protection and confidentiality

However, please be aware that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

Your Data Protection Rights

Under data protection laws, you have rights related to your personal information, including:

  • Right to Access: You have the right to request copies of your personal information.
  • Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
  • Right to Erasure: You have the right to request that we erase your personal information, under certain conditions.
  • Right to Restrict Processing: You have the right to request that we restrict the processing of your personal information, under certain conditions.
  • Right to Object to Processing: You have the right to object to our processing of your personal information, under certain conditions.
  • Right to Data Portability: You have the right to request that we transfer the data we've collected to another organization, or directly to you, under certain conditions.

If you wish to exercise any of these rights, please contact us using the information provided in the "Contact Us" section.

Cookies Policy

Our website uses cookies to enhance your browsing experience. Cookies are small text files that are placed on your device when you visit our website. They allow us to recognize your device and remember certain information about your visit.

We use the following types of cookies:

  • Essential Cookies: These are necessary for the website to function properly.
  • Preference Cookies: These remember your choices and preferences.
  • Analytics Cookies: These help us understand how visitors interact with our website.

You can control and manage cookies through your browser settings. Please note that removing or blocking cookies may impact your user experience and parts of our website may no longer be fully accessible.

Third-Party Websites

Our website may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

Children's Privacy

Our services are not intended for individuals under the age of 18 without parental consent. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and you are aware that your child has provided us with personal information without your consent, please contact us, and we will take steps to remove that information from our servers.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

  • By email: hello@embodiedgrowth.co.uk
  • By phone: +44 (0)1273 123456
  • By mail: 42 Marine Parade, Brighton, BN2 1PE, United Kingdom

Last Updated: May 15, 2023